The Big Red Book Computerised Accounts & Payroll

This course covers all the aspects of setting up a computerised accounting system, to give participants the skills to be
able to maintain proper books of account, including conducting bank reconciliations, production of sales & purchases
ledgers, credit control and VAT. Participants will also learn how to extract snapshot reports to analyse business performance.

1. Mentoring Visit-  (Half Day Session)

This stage would concentrate on one off tasks, which do not require participant training and are unique to each participants business. It is vitally important to get these set up correctly as they lay down the foundations for the participants successful use of the software. The participant will be required to have certain information in place before this stage could take place, which will be advised to them in advance. The main areas covered would be as follows:

 Software installation if Required.
 Setting up of software/amendments to software  in a format suitable for the participants business.
 Setting up or Amendments to Customers, Suppliers, Nominal Account Codes and Analysis Codes.
 Processing of Opening Balances – Debtors, Creditors, Bank and Nominals as appropriate to the participant’s business. Depending on the volumes and the complexity of the opening balances the processing would be done by the trainer or the participant.
 Corrections, Back Up and Restoring Data.

This stage would be used to identify the information each participant should bring to the group training workshop.

2. Group Training Workshop

We propose to provide the 5 days group training workshops as follows:

• Day One:
         Revision of Set-up of Vat Codes, Nominal Codes and Analysis codes 
         Covered on Site Visit.
         Set-Up of Supplier Records and Entering Supplier Opening Balances.
         Processing Purchase Invoices, Credit Notes.
         Printing Purchases Day and aged Creditors Reports                                                                                                                            
        Set -Up of Customer Records and Entering Customer Opening Balances
        Setting up Products, Processing System Generated Sales Invoices and     
        Credit Notes.
        Processing Batch Customer Invoices.
        Printing Sales Day Books and Aged Debtor Reports.
• Day Two: 
               
          Creating Bank, Cash and Credit Card Accounts
          Set up of Analysis Codes for Bank, Cash and Credit Card Accounts.
          Entering Bank Opening Balance
          Processing Supplier and Non-Supplier Payments
          Processing Customer and Non-Customer Receipts
          Processing Supplier and Non-Supplier Direct Debits. 
          Processing Bank Transfers
          Setting up and processing of  Bank Recurring Entries.
          Processing Credit Card Transactions
          Processing Cash Receipts and Payments                 .
          Processing Bank Reconciliation
          Printing Bank Reports
• Day Three:
          Printing of Receipts Report for Vat Return.
          Printing of Purchases Day Book on a Vat Analysis Basis.
          Processing of Journal Entry of to Sales and Vat Control Account
          Printing of VAT Reports on a Cash Receipts Basis and Invoice Basis and 
          For Retaillers.
          Processing Payments/Refunds to the Collector General
          Annual VAT Trading Details Return for Revenue            
          Processing Wages Journal Entries.  Processing Wages Cheque Payments
          Processing Paye/Prsi payments to the Collector General
          Printing Reports
• Day Four: 

                  Financial Reports
                  Explanation and Printing of Trial Balance.
                  Explanation and Printing of Profit & Loss Account.
                  Explanation and Printing of Balance Sheet.
                  Year-End
                  Year –End Check List for Accountant/Auditor.
                   Printing of Financial Information for Accountant/Auditor.
                   Carrying out of Year End Procedure.
                   Clear of Audit

Questions and Answers Session

• Day Five: The Big Red Book Payroll
  • (1)  Set-Up of Company Information
                            
                            Pay Elements.
                            Deductions.
                            Payroll Frequency
                            Pension Details
   
  • ( 2)  Set-Up of Employee Information
                            Personnel Details.
                            Standard Cut-off and Tax Credits,
                            Tax Status
                            PRSI Details
                            Pay Elements/Deductions.
                            Absences.

        • ( 3)  Running the Payroll
                         Set Period.
                         Time Sheet Entry – Data and Attendance Entry.
                         Holiday Pay.
                         Leavers.
                         Producing Reports.
                         Back Up and Restore Procedures.